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Information for Authors: Final Paper Submission Guidelines

You can upload your final manuscript in the same manner as the initial Extended Abstract using the EDAS portal at http://edas.info/index.php?c=17139 no later than August 15, 2015.


Please follow the reviewers suggestions and corrections when editing you FINAL PAPER and before the final EDAS upload.


The content of the final manuscript should be of sufficient written English quality to enable readers to follow the narrative easily.
For IEEE Xplore authors not fluent in English may be expected to consult an individual who is fluent in English to check and correct their work.


IEEE Xplore Digital Library

Papers PDF files will be part of the Conference Proceedings, and the ones English written will be submitted to IEEE Xplore® Digital Library, two months after the Conferece runs.


Only paper complying 100% to IEEE pg4 (letter page size) or msw_A4 (A4 page size) templates and format specification will be uploaded to IEEE Xplore Digital Library.

This means that the author must use the original IEEE template Word or Latex file as the base for its own paper text editing, and to read and follow the template text instructions to comply the IEEE Style.


Indexing services

IEEE has agreements in place with other publishers and services to include IEEE papers in their online and print indexes.
Examples include Elsevier SCOPUS, Google, INSPEC, Thomson Reuters' Web of Science, Ei Engineering Village and Scitopia.org.


NOTE:

Post-publication indexing by abstracting & indexing (A&I) services not guaranteed by the IEEE Conference as these services may have their own specific criteria for selecting conferences for indexing.


For more info about indexing services Click Here!


IEEE Indexing Agreements (PDF, 520 KB) Click Here!


IEEE PES Templates

The final submission must be in the required IEEE Xplore compatible format and IEEE PES Conference templates, PDF/A created with a PDF distiller, scanning is not permitted.


Templates and Sample of PES Technical Papers; Click Here!


http://www.ieee-pes.org/templates-and-sample-of-pes-technical-papers


Check for IEEE PES detailed manuscript help instructions; "Part 4b: Preparation of a Formatted Conference Paper for the IEEE Power and Energy Society"; Click Here!


Creating PDF from Word manuscript

The easiest way to create a PDF document from your Word file with all fonts properly embedded and subset as required is to direct Word to export an ISO 19005-1 compliant (PDF/A) file. Follow these steps (native in MS Word 2010 and above, or as an add-in in MS Word 2007):

- Select “Save As”→“PDF or XPS” in Word

- Select “Options”, and ensure that “ISO 19005-1 compliant (PDF/A)” is checked.


However, while the PDF/A standard enforces font embedding, it disallows other PDF features, such as effects and transparency. It is recommended to avoid such PDF/A non-compliant features; if they are to be used, however, you will need to create your PDF via other means, such as Adobe Acrobat.


Do not Use Hyperlinks. Your PDF cannot contain any links such as URLs (hyperlinks), links to the references, mail addresses or other “clickable” items. In Word, these are often shown as text that is underlined and blue, but may show up only as a changed cursor shape for reference links.

Press CTRL+A to select the entire document and then press CTRL+SHIFT+F9 to remove all hyperlinks in a document.


Creating PDF from LaTeX manuscript

PDF files created with TeX, LaTeX, and PostScript Type 3 fonts are generally not searchable. When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be obtained with the fonts defined in the style file recommended below (spconf.sty) PDF files with Postscript Type 3 fonts are highly discouraged.


PDF files utilizing Type 3 fonts are typically produced by the LaTeX system and are lowerresolution bitmapped versions of characters. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector-based. LaTeX/TeX users may want to consult the Creating quality Adobe PDF files from TeX with DVIPS website for a discussion on this subject.


For most installations of LaTeX, you can cause “dvips” to output Type 1 fonts instead of Type 3 fonts by including “-Ppdf” option to “dvips”. The resulting Postscript file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers.

You may also need to tell “dvips” to force letter-sized paper with the option: “-t letter”.Some LaTeX installations also include “pdflatex”, which produces acceptable PDF files as well.


IEEE Latex templates (use bare_conf.tex) IEEEtran LaTeX Class (template) V1.8 packages and IEEEtran V1.12 BibTeX (bibliography) packages; Click Here!


Uploading PostScript from LaTeX

LaTex papers can be converted to PostScript and uploaded to EDAS


Author Registration, Copyright and Presenter

Author Registration

At least one of the authors must register at the full rate in order for the paper to be published in the Proceedings. Each full registration entitles to present two (2) papers. An additional full registration fee is required for any number of additional papers.

Student registrations are not valid for presentation of papers.


Manuscript or paper Copyright

All papers must be accompanied by a completed copyright transfer form in order to be published in the Proceedings. For your convenience, the copyright form will be made available electronically through EDAS. To access the copyright form, click on the 'My Papers' tab and then click on the copyright icon under the copyright column (second column from the right).

Paper TITLE issues

Please check you are uploading exactly the same title at; 1) copyright form, 2) pdf manuscript paper, and 3) title at EDAS web page.

NOTE: A common mistake is forgetting doing ENTER instead of keeping the spaces at Title phrase (at pdf paper title). If so end phrase "space" character should be set.
If not this can cause ERROR messages from EDAS when filling the title at the copyright form.


Author presenting the paper OCT 5, 6 or 7

Authors must also declare who will be presenting the paper at the conference. To do this, click the 'My Papers' tab, click on your paper title, and then click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Information in this form will be used by the session chairperson to introduce the presenter.


IEEE Xplore Compliance Check by EDAS

Only paper complying the PDF/A (PDF 1.4 Acrobat 5 or later but not Acrobat 9) and IEEE PES msw_A4 / pg4 required template format will be allowed by the EDAS server when uploading.


When uploading to EDAS server carefully read the error messages and correct/modify your manuscript as required before another upload try.

- Note that your final paper should not contain any page numbers, headers or footers, and must not exceed 6 pages.


(*) Authors that present their papers at the Conference are encourage to send an extended (more than 6 pages) version for possible publication in IEEE TRANSACTIONS ON SMART GRIDS (http://www.ieee-pes.org/ieee-transactions-on-smart-grid). Contact: Jianhui Wang, Editor-in-Chief of the IEEE Transactions on Smart Grid, jianhui.wang[Q]anl.gov


- Do not add; pages numbers your paper, conference name, passwords or other security settings to your PDF file, and no hyperlinks please (written or embedded), not contain any PostScript, not contain crop marks, registration marks, date stamp, time stamp, or any other mark that does not appear in the official version of the publication.

- When PDF compiling, printing or distilling please make sure that the “ISO 19005-1 compliant (PDF/A)” option is checked so that the font are embedded and subset.


After editing your paper, PLEASE CHECK, it looks like the IEEE PES pg4 sample; Click Here!


Please check your paper comply the EDAS settings before upload and succeed

EDAS settings complies IEEE Xplore and IEEE conferences proceedings requirements. PDF papers are compliment checked by EDAS server while uploading (similar process as IEEE eXpress is used at other conferences), and rejected if not. Authors can correct the mistakes and try again until the upload is complete with no error messages.

Paper status

Only for papers that are: accepted

Before uploading is allowed, papers must have: copyright release and presenter

Size limits

Minimum number of pages: 3

Maximum number of pages: 6 (*)

Maximum file size in MB: 5


(*) Authors that present their papers at the Conference are encourage to send an extended (more than 6 pages) version for possible publication in IEEE TRANSACTIONS ON SMART GRIDS (http://www.ieee-pes.org/ieee-transactions-on-smart-grid). Contact: Jianhui Wang, Editor-in-Chief of the IEEE Transactions on Smart Grid, jianhui.wang[Q]anl.gov


Formats

PDF (Word, poscript or Latex manuscripts must be converted to PDF file before trying to upload the paper).

PDF basics

PDF 1.4 (Acrobat 5) or later but not Acrobat 9

Page sizes that are allowed for PDF papers:
- IEEE msw_A4 (8.3x11.7 in; 210x297 mm)
- PES pg4 US lettersize (8.5x11.0 in, 21.59x27.94 cm)

Columns: 2

PDF checks

Disallow headers (i.e., any text appearing before the paper title): if not EDAS will reject file

Minimum font size, in points: 10

Minimum average line spacing, in points: 11


Check that all fonts are embedded in PDF file (only PDF-A standard complies with that): if not EDAS will reject file

Do not allow scanned (bit image) papers: if not EDAS will reject file

Check that PDF file has no bookmarks: if not EDAS will reject file


Disallow form fields: if not EDAS will reject file

Disallow links in PDF: if not EDAS will reject file

Disallow annotation: if not EDAS will reject file

Margins for IEEE PES pg4 letter size

Maximum text width, in inches: 7.3

Minimum left and right margins, in inches: 0.625 (1.59 cm)

Minimum top margin: 0.75 (1.9 cm)

Minimum bottom margin, in inches: 1.69 (4.3 cm)

Margins for IEEE msw_A4 paper size

Minimum left and right margins, in cm: 1,3 (0.509")

Minimum top margin, in cm: 1,9 (0.75")

Minimum bottom margin, in cm: 4,3 (1.69")


IEEE PDF Checker Click Here!


Frequently Asked Questions: Authors Click Here!


PDF Specification for IEEE Xplore; Click Here!


IEEE PES pages SIZES and MARGINS; Click Here!


Plagiarism Policy

Plagiarized content is of no value to the research community and does not represent material that should be presented at an IEEE conference.
IEEE defines plagiarism as the reuse of someone else's prior ideas, processes, results, or words without explicitly acknowledging the original author and source.
Recommended Practices to Ensure Conference Content Quality Page 9 of 9; "IEEE considers plagiarism in any form to be a serious breach of professional conduct, with potentially severe ethical and legal consequences".

Further detailed information about IEEE’s policies regarding plagiarism is available at;
http://www.ieee.org/publications_standards/publications/rights/plagiarism_FAQ.html.